Jobs Department: Accounting/Finance

Accounts Payable Coordinator (Vendor Services) – Part-time

May 30th, 2024 |

Clover Leaf Seafoods

Who We Are

For over 100 years, Clover Leaf and Brunswick have delivered delicious, healthy, and affordable canned seafood to consumers. Today, as the leading branded marketer of canned seafood in Canada, we’re expanding our business, and there’s never been a better time to join our team and grow along with us.

When you join Clover Leaf Seafoods Corp., you become part of a company that, together with our parent company, Bumble Bee Seafoods, is working hard to find new ways to protect the ocean and those that rely on it. From fishers to our employees, to customers, consumers, and to the communities we serve, we base our actions on shared, transparent values that hold us accountable to each other and the world.

When you join Clover Leaf Seafoods, you become an integral part of a tight-knit team. You’ll be encouraged, empowered, and challenged to be your best self through ongoing professional development in an inclusive environment.

About the Role

Reporting to the Vendor Services Analyst, the Vendor Services Representative ensures that vendor invoices are processed and paid in an accurate and timely fashion. The Vendor Services Representative will collaborate with employees at all levels within Clover Leaf, Bumble Bee, and our vendor base to provide clear and professional responses to vendor inquiries, including pricing and delivery disputes. They will clearly document issues within OpenText and provide high quality Vendor Service to ensure all matters to settle an invoice are satisfactorily resolved. This role is part-time requiring 3 days per week.

What You’ll Do Here

  • Act as the primary point of contact with our Vendors. Clearly answer questions regarding outstanding invoices, and to facilitate resolution of any matters which may have caused an adjustment to the amount of the original invoice.
  • Accurately process vendor invoices through the Invoice Management System (OpenText. This includes investigating pricing discrepancies with Purchasers and Buyers and taking decisive action towards resolution.
  • Monitor open invoices to make certain of progress towards completion.
  • Complete scan validation in OpenText which includes verifying that the data read by the Invoice Management System’s OCR is accurate and all applicable fields are completed.
  • Complete a monthly review of all unprocessed invoices in OpenText will be conducted to determine further action steps.

What You Bring to the Team

  • Related experience and/or education is required
  • Experience in working in an SAP environment is an asset
  • Strong Microsoft software technical skills in Excel and Word.
  • Ability to quickly learn internal software systems.
  • Strong organizational abilities with effective time management skills
  • Excellent communication skills, both verbal and written English.
  • Work well under pressure and meet daily, weekly, and monthly deadlines.
  • Must be highly skilled in collaborating with internal and external individuals at every level within an organization.
  • Solid fact-based analytical thinking with attention to details

What we offer

  • Pay range is $24 – $27 per hour
  • Engaging and agile workplace culture, collaborative and inclusive teams
  • Investing in our people through a variety of learning and development programs such as GROW and LEAD
  • Commitment to resource sustainability

Accounts Payable Lead

May 7th, 2024 |

Will be responsible for supporting the procure to pay process by processing invoices, managing workflows, researching discrepancies, and communicating with vendors as well assisting with accounting period-end close accruals and working on special items as needed. Will work effectively with personnel from other departments and affiliated companies to ensure timely, accurate invoice postings and service request responses. Position has potential for growth into more complex tasks.

Essential Duties:

  • Processing high volume purchase order and non-purchase order-based vendor invoices with accuracy using the Vendor Invoice Management tool and SAP.
  • Prioritizing processing invoices based on due dates and resolving escalated issues in a timely manner.
  • Research and resolve any discrepancies with invoice coding and documentation, supporting the AP team in troubleshooting issues
  • Communicating with vendors, team members, and other individuals as needed to resolve invoice discrepancies, obtain missing documents, and field vendor inquiries.
  • Review and reconcile vendor statements for completeness and payment status.
  • Providing vendors with remittance backup for payments as needed.
  • Downloading invoices from vendor portals for processing.
  • Entering contract-based amounts for payments.
  • Assisting with accounting month end close accruals for pending invoices, accruals for freight, and account reconciliations
  • Entering system-based intercompany invoices and validating markups
  • Establish cross-functional relationships while driving process efficiency.
  • Special projects as assigned

 

 

Education/Experience/Skills Required:

  • A minimum of 3 – 5 years of high-volume progressive AP processing experience required
  • SAP experience preferred with knowledge electronic accounts payable processing required
  • Previous experience and expertise with Microsoft Office applications, including intermediate Excel skills required
  • Strong analytical capabilities and strong written and verbal communication skills required
  • Self-starter who is drawn towards taking initiative, can multi-task, has strong interpersonal skills with an ability to respond to inquiries and effectively present information to accounting and business managers
  • Ability to identify and define problems, collect supporting data, establish facts, propose solutions, and meet deadlines

 

 

Compensation & Benefits:

The health, satisfaction and security of our team members and their families are important to us and an important part of reaching our organization’s goals. We offer a total rewards package that includes valuable and competitive compensation and benefit plans. These programs reflect our commitment to attracting and retaining top talent. The compensation for this role includes base salary and eligibility for an annual bonus based on company performance. All incentive plans are subject to change.

 

The pay for this role is $29.80-$31.25/hour ($62,000 – $65,000 annually) to be paid at an hourly rate.

*Compensation will match the level of knowledge, education, skills, and experience applicable to the position.

We understand that each team member’s situation is unique, and so it is our intent to offer an overall benefits package that can be shaped and molded by each team member to fit their family’s needs. Our current benefits package, which is available to all full-time team members and their eligible dependents, includes:

  • medical insurance
  • dental insurance
  • vision insurance
  • 401(k) retirement plan with company match
  • HSA & FSA
  • life insurance and disability insurance
  • and other voluntary benefits

We also offer time-off benefits including:

  • paid time-off
  • sick-flex time
  • 12 company paid holidays

Financial Business Planning Analyst

March 26th, 2024 |

Who We Are

Connors Bros. located in Blacks Harbour, New Brunswick is one of Canada’s oldest seafood manufacturers and is the largest sardine canning plant in North America. Our products are enjoyed in over 50 countries.

For over 100 years, we have delivered delicious, healthy, and affordable canned seafood to consumers and there’s never been a better time to join our team and grow along with us.

Clover Leaf Seafoods, along with our U.S. affiliate, Bumble Bee Foods, forms one of North America’s largest branded seafood companies with $1B in annual revenue.  In 2020, Clover Leaf Seafoods, along with Bumble Bee Foods, was acquired by our long-time partner, FCF Company Ltd.  FCF is a privately held company and one of the world’s largest marine trading companies, with 50 years of experience in the supply of tuna and other seafood.  With FCF as a strong strategic owner, Clover Leaf Seafoods is well positioned for future growth.

When you join Clover Leaf Seafoods Corp., you become part of a company that, together with our parent company, Bumble Bee Seafoods, is working hard to find new ways to protect the ocean and those that rely on it. From fishers to our employees, to customers, consumers, and to the communities we serve, we base our actions on shared, transparent values that hold us accountable to each other and the world. You’ll be encouraged, empowered, and challenged to be your best self through ongoing professional development in an inclusive environment.

About the Role

The Business Planning Analyst (BPA) conducts evaluations of current manufacturing processes to assist management with efficient execution of the operating plan.  The BPA works with all departments, documenting findings, and assisting with providing clear explanations to the business.  Under the guidance of the Controller, the BPA serves as multi-functional support to the Blacks Harbour Finance team by assisting with numerous tasks including weekly production cost analysis, monthly balance sheet and income statement preparation, pension plan administration, CIP oversight, cash forecasts, and meeting month end financial close deadlines for manufacturing and marine operations.

The Business Planning Analyst will be involved in various functions within the finance team with the following responsibilities outlined below:

Business Analysis

  • Perform various cost analysis of processes and cost centers for evaluation of business impact
  • Prepare weekly production cost analysis (KPI’s)
  • Assist in preparation of forward-looking standard costs

 Month-End Close

  • Assist the Controller in ensuring meeting financial close deadlines
  • Preparing applicable month-end journal entries in a timely and accurate manner for CLSC and CBMC
  • Update month-end schedules required for balance sheet analysis comparing results versus prior quarter (PQ), year-end (YE) and prior year (PY).
  • Prepare monthly income statement and gross profit schedules
  • Oversee the administration of the company hourly and salaried pension plan, and related reconciliations

Corporate Finance

  • Prepare cash requirement forecasts
  • Fixed Asset validation including construction in progress, capital expenditure additions, retirements, and request for capital expenditures.
  • Review Balance Sheet files and submit to Canadian Corporate office

Audit

  • Assist in assembling supporting documents for the regularly scheduled internal/external audits throughout the year under the guidance of the Controller.

 What You Need to Succeed

  • A related university accounting or finance degree
  • Experience in costing is an asset
  • Knowledgeable and experienced in working with enterprise resource planning (ERP) systems, preferably SAP ECC 6.0, and MS Office Suite primarily Excel, Outlook, and PowerPoint
  • Minimum 3-5 years of related experience in business planning and general accounting duties
  • Excellent analytical, written, and verbal communication skills.
  • Ability to collaborate effectively with all disciplines and levels of management to achieve company goals.
  • A “people person” proven to be results orientation, possess attention to detail skills, a proven ability to handle multiple priorities, and meet deadlines.
  • Strong organizational abilities with effective time management skills
  • Easily and willingly adapts to change
  • Ability to determine cause of issues and propose acceptable solutions
  • Work well under pressure and meet daily, weekly, and monthly deadlines.
  • Ability to work effectively remotely.
  • Must be highly skilled in collaborating with internal and external individuals at every level within an organization
  • Must possess excellent organizational skills with the ability to handle complexity and ambiguity
  • Must have a high attention to detail with solid fact-based analytical thinking.

Deduction/Claims Coordinator

February 28th, 2024 |

Clover Leaf Seafoods

Who We Are

For over 100 years, Clover Leaf and Brunswick have delivered delicious, healthy, and affordable canned seafood to consumers. Today, as the leading branded marketer of canned seafood in Canada, we’re expanding our business, and there’s never been a better time to join our team and grow along with us.

When you join Clover Leaf Seafoods Corp., you become part of a company that, together with our parent company, Bumble Bee Seafoods, is working hard to find new ways to protect the ocean and those that rely on it. From fishers to our employees, to customers, consumers, and to the communities we serve, we base our actions on shared, transparent values that hold us accountable to each other and the world.

When you join Clover Leaf Seafoods, you become an integral part of a tight-knit team. You’ll be encouraged, empowered, and challenged to be your best self through ongoing professional development in an inclusive environment.

 

About the Role

The Deductions Coordinator (DC) is the interface between our organization and its global Customer community as it relates to short payments.  The DC is responsible for ensuring customer claims are processed in an accurate and timely fashion.  The DC collaborates with employees at all levels within Clover Leaf, Bumble Bee, and our Customer base to provide clear and professional direction in the management of claim settlement. This is a one-year contract position.

 

What You’ll Do Here

  • Under Agreement Management:
    • Be a primary point of contact for our Customer Community as it relates to Vendor Agreements and Pricing Agreements for submitted claims.
    • Understand program definitions between in-house and external interpretations of the Agreements.
    • Facilitate resolution of any matters resulting in an adjustment to the original claim (if applicable).
      • This is completed through documentation proof to support pricing adjustments, allowance differences, shipment shortages, non-compliance charges, etc.
    • Under Deduction Managements:
      • Accurately and timely process customer claims through the usage of CAS Deduction Management System in Q1 of 2024.
        • Claims should be cleared within a 30-day cycle.
        • Audit differences are resolved through the use of mail, email, or fax.
    • Promoting resolution by collaborating professionally with Internal Sales, Customer services, and Logistic personnel to manage Customer contacts for the business.
      • This includes working with Customers to pervade pertinent information regarding agreements.
    • Follow all standard operating procedures to settle audits differences.
        • This can include issuing credit adjustments to Customer accounts, assisting with resolving shipment shortage issues, proposing changes to internal customer master, pricing, and promotion allowance records.
        • Provide guidance to proposed amendments to the Customer master records where warranted.
    • Actively participate with the on-going system upgrade as Clover Leaf Seafoods Corp. transitions from CAS to SAP as our main deduction management enterprise system in Q2 of 2024.
  • Under Monthly duties:
    • Routine review of all unprocessed claims in the deduction management system with the CCCS to determine further steps.
      • This includes assessing the cause of any discrepancies, delays, and proposed amendments.
    • Monthly review of Promotion Allowance funding against closed customer claims.
      • Any further action steps will be prepared against potential risks and follow up on open matters are reviewed in details.

 

 What You Need to Succeed

  • Completed Post-Secondary School certification, diploma or degree.
  • Experience related to Accounts Receivable is a strong asset.
  • Experience in a computerized, and automated, work environment.
    • This includes strong technical skills in Microsoft Office Applications, specifically Excel & Word.
    • Experience in SAP systems, or comparable ERP systems.
  • Excellent communication skills in both verbal and written English.
  • Strong organizational abilities with effective time management skills
  • Ability to determine cause of issues and propose acceptable solutions
  • Proven to be results orientation, with a good attention to detail, and an ability to handle multiple priorities and meet deadlines on a daily, weekly, and monthly basis.

 

What we offer

  • Engaging and agile workplace culture, collaborative and inclusive teams
  • Investing in our people through a variety of learning and development programs such as GROW and LEAD
  • Commitment to resource sustainability
  • Recognition and rewards through our programs

Clover Leaf Seafood fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply, including women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

Cash Application Specialist (CAS)

February 28th, 2024 |

Clover Leaf Seafoods

Who We Are

For over 100 years, Clover Leaf and Brunswick have delivered delicious, healthy, and affordable canned seafood to consumers. Today, as the leading branded marketer of canned seafood in Canada, we’re expanding our business, and there’s never been a better time to join our team and grow along with us.

When you join Clover Leaf Seafoods Corp., you become part of a company that, together with our parent company, Bumble Bee Seafoods, is working hard to find new ways to protect the ocean and those that rely on it. From fishers to our employees, to customers, consumers, and to the communities we serve, we base our actions on shared, transparent values that hold us accountable to each other and the world.

When you join Clover Leaf Seafoods, you become an integral part of a tight-knit team. You’ll be encouraged, empowered, and challenged to be your best self through ongoing professional development in an inclusive environment.

 

About the Role

Under the guidance of the Credit, Collections, and Claims Supervisor (CCCS), the Cash Application Specialist (CAS) plays a crucial role in ensuring all incoming cash receipts are posted in a timely manner.  The CAS will be relied upon to accurately and efficiently record and reconcile inbound payments, ensuring customer trade receivable accounts and cash ledgers are always up to date. This is a one-year contract.

 

What You’ll Do Here

  • Process and reconcile the accounts receivable sub-ledger, bank deposits, and remittances.
    • This includes researching, reviewing, identifying, and resolving complex payment discrepancies related to cash discounts, promotion allowances, and logistics claims, as required.
  • Post daily receipts from multiple bank accounts in various payment types such as wires, ACH, and checks (including customer credit memos).
  • Capture various customer dispute claims which will be processed further in the Trade Promotion Management (TPM) software.
  • Participate with on-going system upgrade which will modernize the cash application process through the use of a BAI2 bank file to upload daily cash receipts.
    • In this new procedure, the CAS will be responsible for clearing the Bank Suspense account where customer receipts that the system are unable to find matches automatically reside.
  • Provide continuous feedback on the new system towards potential process improvements
  • Organize remittance advices and all supporting invoices related to various promotional and logistics claims for each customer
  • Assists with Accounts Receivable inbox management which includes organization of customer subfolders and sorting of claim supporting documents.
  • Work closely and provide assistance to the Deduction team in clearing non-trade Logistics claims in ECC.
  • Assist the Deduction team in clearing trade promotion-related claims.
  • Run related reports on as needed basis

 

 What You Need to Succeed

  • Completed Post-Secondary School certification, diploma or degree.
  • Exposure to multi-currency environments.
    • 3+ years of cash application mastery is an asset.
  • Experience in a computerized, and automated, work environment.
    • This includes strong technical skills in Microsoft Office Applications, specifically Excel & Word.
    • Experience in SAP systems, or comparable ERP systems.
  • Excellent communication skills in both verbal and written English.
  • Strong organizational abilities with effective time management skills
  • Ability to determine cause of issues and propose acceptable solutions
  • Proven to be results orientation, with a good attention to detail, and an ability to handle multiple priorities and meet deadlines on a daily, weekly, and monthly basis.

 

What we offer

  • Engaging and agile workplace culture, collaborative and inclusive teams
  • Investing in our people through a variety of learning and development programs such as GROW and LEAD
  • Commitment to resource sustainability
  • Recognition and rewards through our programs

Clover Leaf Seafood fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply, including women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.